PAA e-mail lists--Guidelines for posting messages

Submitted by Bill Crosier on February 3, 2006 - 1:21pm. ::

To make our e-mail lists work better for everyone, and to minimize the workload for our volunteer list moderators, we ask you to please follow these guidelines when sending messages to our e-mail lists:

1. Put the list address (, etc.) in the "To" or "cc" field, and never in the "Bcc" field, when sending your message.
2. Send your message to NO MORE THAN 10 addresses (including the list address--it counts as one).
3. Please do NOT send e-mails with attachments to our lists.
4. Please delete advertisements and extraneous text from messages when you forward or reply.

Details and explanations are below.

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1. Put the list address (, etc.) in the "To" or "cc" field, and never in the "Bcc" field, when sending your message.

Our list server, as do almost all others, intercepts each message that you send to the list, if you put the list address (such as ) in the "Bcc" (Blind carbon copy) field. This is because spammers often put addresses in the bcc field, and we don't want our lists used to propogate spam. Then a list moderator has to take time to manually deal with your message (to see if it's spam, and then approve or reject it.)

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2. Send your message to NO MORE THAN 10 addresses (including the list address--it counts as one).

This is another spam-prevention measure. Messages with more than 10 addresses in the "To" or "cc" field are also intercepted by our list server and a moderator has to take time to manually deal with it. If you need to send your message to more people, please send it separately to the others.

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3. Please do NOT send e-mails with attachments to our lists.

With a few exceptions, the general rule is please DO NOT send any attachments with your e-mail messages. Attachments can cause various problems, and require a moderator for the list to take time to manually deal with each such message that you try to send to the list. I know it's very easy to send an attachment with a message, but it sometimes causes problems for others (and potentially very serious problems if the attachment contains a virus). We have other things to do than spend time checking on every message posted to our lists that has an attachment.

There are better and safer (but sometimes, less convenient) ways of sharing photos, other graphics, audio, and text files with others.

If you want to send a graphic, pdf, or other file that is already on another web site somewhere, just send a brief text message describing it, and include the URL (web address, http://www....) where people can get it.

If you want to send us a file that is not already on a web site and available to the world, we can upload the file to the PAA web site to make it easy to access.

Please see the FAQ (Frequently Asked Question) about this at http://www.paa-tx.org/node/1282 It describes the many reasons why sending attachments is a bad idea, and tells you what to do instead to make your file available to others.

I don't want to discourage you from sharing files of interest -- we just need to be considerate of others on our list, and careful not to spread viruses. There are better ways of making the files available than sending them as e-mail attachments.

One of these days, when we have time to implement it or get some more volunteers to help with the web site, we hope to be able to let any members of our lists have an individual logon that will let you upload your own files and have your own blog on the PAA web site. Until then, though, we can upload the files for you, if you want to make them available to others. See the FAQ above for details.

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4. Please delete advertisements and extraneous text from messages when you forward or reply.

Please take a few seconds to be courteous to others on our e-mail list. After you click on the "Reply" or "Forward" button with your e-mail program, but before you hit "Send", please do this. Select (drag across with your mouse) and delete material that you don't need to send to everyone on our list. This includes ads from e-mail services like Yahoo, extra graphics, and text from an earlier message that isn't relevant to your reply.

If you don't do this, it just eats up network bandwidth and disk space for everyone on our list, and it makes it extremely difficult to find the material of interest if you are looking through the list archives or for people who use Digest mode with our e-mail lists. It's also annoying, to say the least.

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5. We will not tolerate personal attacks, name calling, or attacks on groups (or individuals) based on their religion, ethnicity, sexual or affectional preference, or ability/disability status.

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Thanks, everyone, for your understanding and cooperation.